What is Index II document?

It is mandatory to register every property transaction related to sale, agreement to sell, gift, mutation and license, among others. Once completed, the property owner is issued a new document known as the Index II or Index 2 document. It contains all the information of the registered property documents recorded at the Sub-Registrar Office (SRO), and it is provided post-property registration. The Index 2 certificate is available online or offline from the Inspector General of Registration and Stamps (IGRS) department.

What does the Index II document contain?

• The transaction amount of the deal executed between buyer and seller or tenant and landlord
• Data related to sale deed, gift deed, agreement for sale, or rental contract
• Complete information of the property, including society, unit identity, building number, land area, parking space, survey number, and terrace area, among others
• The market value displayed on the documents
• Area of the property
• Registration and enforcement dates
• Names of the parties signing the agreement, with their identity proofs and addresses
• This document also contains a unique registration number assigned to every document released officially by the government based on a request, detailing the year of certification, institution title, special ID, and so on
• The name of the registrar’s office, where stamp duty and registration fees were paid. This document also mentions the amount of registration fees

Where to use the Index II document?

• The Index II or Index 2 property document is used as a certification of assurance that a property transaction is registered following the mandated protocols
• This document is a certificate that does not reveal any clauses mentioned on the deeds but assures their presence in the document
• It can be used as the evidence and summary of registration done for a property transaction
• This legal paper also signifies the legitimacy of registration execution
• It can be used at the time of seeking a loan in exchange for a property mortgage, sale, or transfer of properties, among others. It also shows that the transaction regarding immovable property is complete

How to get the Index II document online?

Index II or Index 2 document is attached with the sale deed. It is usually the second page of the deed that contains all the non-confidential information pertaining to the property and the sale deal. The government issues the certified Index 2 copy as proof of the legitimate registration of a property concluded at an SRO. A few States including Maharashtra provide the facility to search the Index 2 online and download the certified copy. Here is a step-by-step guide to search and download a digital Index 2 copy in the State-

• Visit the official website of stamp duty and registration of Maharashtra
• Login with registered credentials
• Go to the ‘Download’ section on the right-hand side panel
• Select the region of the property from the dropdown (Select Mumbai, Rest of Maharashtra, or Urban Areas in Rest of Maharashtra)
• Enter property details like the district, village name, and year of registration, among other crucial information
• Users can also search with their name
• Enter the captcha code, and search
• Users can download the document by paying a nominal fee

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How to rectify errors in the Index II document?

For Index II error rectification, both parties involved have to visit the same Sub-registrar’s office where the original document was registered. Both parties involved need to be present along with two witnesses during the rectification request. Fill and submit an application stating the errors or specifying the areas that need correction. An image of the form is attached below.

Index II document online download in Maharashtra

A few States including Maharashtra provide the facility to search the Index 2 online and download the certified copy. Here is a step-by-step guide to search and download a digital Index 2 copy in the State-

Step 1: Visit https://freesearchigrservice.maharashtra.gov.in/

Step 2: Register yourself as a user or login if you have already registered

Step 3: Select your jurisdiction – Mumbai/ Rest of Maharashtra/ Urban Areas in Rest of Maharashtra

Step 4: Add required property details, including village name, survey number, year of registration, and district name

Step 5: Choose the type of search you wish to conduct. If you choose “Search by name”, type your first and last name in English or Marathi

Step 6: Click on “Search”

Note: You can also conduct this search by entering the details of your property, such as the year of registration, the exact location of the property, survey or plot number, etc.

Index II document offline application in Maharashtra

To obtain an Index II certificate offline in Maharashtra, you may have to visit the sub-registrar’s office where the property was registered. Write and submit an application to obtain the document.

You can use the below-mentioned format to apply for Index II offline-

Index II document online access in Gujarat

Gujarat is another State that offers Index II document online. Here is the process for accessing the document-

Step 1: Visit garvibeta.gujarat.gov.in

Step 2: On the official website, navigate to “Index II Details” in the online services section

Step 3: Once you click on it, you will land on the Index II details page

Step 4: Fill in all the required details, such as district name, sub-registrar office, document year, document number, contact details, etc. Once done, enter the captcha displayed and click on “send verification code”

Step 5: You will receive a verification code on your registered mobile number. Enter the code and submit it to access your Index II document in Gujarat.

How to file for Index II application grievances online in Gujarat?

In case if you have any complaints or issues regarding your Index II document, you can raise a complaint or file a grievance through their official https://garvibeta.gujarat.gov.in/ portal. Here are the steps below-
Step 1: Visit the official website and click on Grievances.

Step 2: You will be redirected to the grievance page with an e-form.

Step 3: Fill in the District, Name, Property Type (Residential/commercial/agriculture), Grievance Type (Select Citizen Application Index2), SRO office and other necessary details.

Step 4: Click Save to lodge your grievance successfully.
If you’re not sure about your nearest Sub Register Office, you can visit the home page and select List of Sub Registrar Office. The document will be automatically downloaded through your browser.

Index II document sample

Here is what a sample Index II document looks like. It has all the non-confidential yet important information:

Key takeaways about the Index II document

• Index II document contains details of the property transaction, the buyer and the seller, and property cost, among others
• Index II document is proof that the property transfer has been registered

Is Index II a public document?

Yes, Index II is a legal, public document made easily accessible to all potential buyers and sellers, financial institutions, and authoritative bodies. Given its nature and importance, legal authorities believed transparent access and understanding of the document would further help interested parties involved in a property transaction. The public nature of the document can also help in verification purposes during conflict resolution, legal proceedings, or any other transaction-oriented cases.

Are there any other Index documents?

Although people mostly search the Index 2 document, there are three more index documents. All four documents form the Index Copy of the Property or Property Index Copy. These indices are issued by the registration department and focus on details related to the property, like the name of the owner, location of the unit, and date of registration, to name a few.

Index 1 document is created to maintain the initials of names of the parties involved in the sale of the property. The Index 3 document is prepared when there is a will associated with the property, while Index 4 enlists all the supporting paperwork related to the property.

While index II is used as proof to show transfer deed execution, it does not confirm the legitimacy of the facts stated in it. It is merely a document that specifies that the said property is registered. It is used at the time of sale/transfer/loan/mortgage to show the completion of the Transfer of Immovable Property as per the Transfer of Property Act, 1882.

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